Category: Exhibit Management Software

ExhibitDay is the all-in-one Software-as-a-Service solution to track and manage your exhibits. Your trade shows, exhibit booths, travel plans, shipments, event sponsorships, and budgets– all managed in one place.

Tracking Event Attendee Registration Information

You can track event registration information for your staff who attend your events (under the “Registration / Ticket info” section when adding an attendee via the event “Staff” tab).

Attendee Registration Information

Pro-tip

If you have already committed to an event (i.e. purchased tickets, etc.), but you don’t know who’s going to attend yet, you can still create an “untagged attendance record” (by simply adding an attendee record without actually choosing a particular person in the Attendee dropdown). Once you determine who’ll be attending, you can come back and edit that record to tag the actual attendee.

Quick-Tag Attendees

With just a few clicks, you can quickly tag attendees under the Event Staff tab. Use the dropdown menu (to the right of the “Add Attendee” button) to open the Quick-Tag dialog, then select the Attendee(s) you’d like to tag and click “Apply”.

Tag Event Attendees

Planned Budget for Attendee Registration / Tickets

You can enter your planned budget for Attendee Registration under the “All Attendee Registration/Tickets” section of the Event Budget tab.

Planned Budget for Attendee Registration / Tickets

Event Custom Date/Time Fields

You can now add custom Date/Time fields to the “Info” and “Booth” tabs of your Events in ExhibitDay.

Custom Date Time Field Settings

Custom Date/Time Field Types

There are 6 different Date/Time field types that you can add to your events.

1. Date

The Date field adds a Calendar control to your events. There is also an optional Notes field that can be used to add notes about the selected date.

Custom Date Exmaple
2. Time

The Time field adds a time-selector control to your events. The custom Time field also comes with an optional Time Zone field and an optional Notes field.

Custom Time Example
3. Date + Time

The “Date + Time” custom field lets you specify a date and a time (i.e. a timestamp). This field provides a calendar control for selecting a date and a time-selector control for specifying a time. This custom field also comes with an optional Time Zone field and an optional Notes field.

Date Time field Example
4. Date + Time Period

The “Date + Time Period” custom field lets you specify a date and start/end times. This field provides a calendar control for selecting a date and time-selector controls for specifying a start time and an end time. This custom field also comes with an optional Time Zone field and an optional Notes field.

Date + time Period Exmaple
5. Date Range

The “Date Range” custom field lets you specify a start date and an end date using calendar controls. This custom field also comes with an optional Notes field.

Date Range Example
5. Date Range with Time

The “Date Range with Time” custom field lets you specify a start date/time and an end date/time using calendar and time-selector controls. This custom field also comes with an optional Time Zone field and an optional Notes field.

Copying Tasks From Another Event

You can add tasks to your events by copying tasks from other events.

In order to copy tasks from another event, go to the [Tasks] tab of the event that you’d like to copy tasks into. Then, open the dropdown menu of the [New Task] button and select “Copy tasks from another event”.

Copy Tasks From Another Event

Use the Copy Tasks pop-up dialog to select the event you’d like to copy tasks from, and choose the copy options you’d like to use. Then, click the [Submit] button at the bottom of the pop-up dialog to compelete the copy/import process.

Import Tasks From Other Events

Personalization of the Event Calendar View: Color-Coding by Event Participation Type

You can personalize the colors of the calendar entries for your Events in ExhibitDay. Different color codes can be selected based on Event Participation type.

How to Change the Colors of Calendar Entries

To personalize the colors for your calendar entries, first switch to the Calendar View under the main Events tab. Then, click the Calendar Preferences icon (located at the top-right corner of the Events Calendar).

Customize Event Calendar Colors

Note: any personalizations that you make to your Calendar View are only applied to your account; the Calendar View preferences for other users in your ExhibitDay Workspace will not get affected.

Personalization of the Event Calendar View is available to ExhibitDay Workspaces under the Premium and Enterprise plans.

Did you know?

Did you know that you can add up to 5 additional Event Participation Types for your Events in ExhibitDay? For more information about customizing your Event Participation Types, please see this post.

Adding a Description for Exhibit Hall and Booth Setup/Dismantle Dates and Times

You can now specify a ‘Description’ for each Date/Time entry listed under the Exhibit Hall and Booth Setup/Dismantle sections of the Event Info tab. To specify a description for a Date/Time entry, click the ‘Add description’ link listed directly underneath the Date/Time row. The description field can be used to track notes (e.g. ‘Vendor Reception’, ‘Coffee Break / Dedicated Viewing’, etc.).

Trade Show Exhibit Date Description