Category: Exhibit Management Software

ExhibitDay is the all-in-one Software-as-a-Service solution to track and manage your exhibits. Your trade shows, exhibit booths, travel plans, shipments, event sponsorships, and budgets– all managed in one place.

Event Layout Settings

We just released the ability to customize the layout for your events by hiding the tabs that are not needed for each event.

The layout settings for an event can be changed using the [Event Layout Settings] tab (under the extended menu of the event page tab strip)

For example, for virtual events, you may want to hide the Booth, Travel, Assets, and Shipments tabs.

Event Layout Settings

The changes you make to Layout Settings of an event are applied to that event only; they will not affect other events in your Workspace.

The tabs that you hide for an event will be hidden for all users in your Workspace (not just for you).

Pro-tip: When you copy/duplicate an event, the Layout Settings for the event will also get copied over to the new event. So, for future events that require a similar layout, you can simply make a copy of an event with the desired layout.

Note: This feature is only available to ExhibitDay Workspaces that are subscribed to the Premium plan. Customizations to event fields (for all events), can be made under Workspace Settings. For more information about Custom Event Fields, please see this blog post.

Sign up for a free ExhibitDay account to plan your trade shows and collaborate on tasks with your event team.

More Attachments!

You can now attach any number of files to Tasks, Sponsorships, Playbook Scheduled Items, and Booth Services in ExhibitDay.

Add Attachment

To attach files, simply click the [Add Attachment] button when you’re adding or updating Tasks, Sponsorships, Playbook Items, or Booth Services in ExhibitDay.

Sign up for a free ExhibitDay account to plan your trade shows and collaborate on tasks with your event team.

Tagging Users as Contributors of Tasks, plus, other Enhancements

We just released the following ExhibitDay enhancements.

Task Contributors

You can now tag users as ‘Contributors’ of a task in ExhibitDay. Contributors are members of your team who are in some capacity involved in (or interested in following) a task. By default, tagged Contributors get email notifications when important updates are made to a task they are tagged in (e.g. when the task gets marked as completed or when a comment gets added).

Trade Show Task Contributors

New Email Notifications for Tagged Users

Users that are tagged as Attendees of an event, or tagged in travel reservations and scheduled Playbook items, now get email notifications once they have been tagged. Like all other ExhibitDay notifications, these new notifications can be configured (enabled/disabled) under My Profile & Preferences > Email Preferences.

Exporting the Events Page

You can now export the view on the main events page to a spreadsheet (.csv format).

Export Events to Spreadsheet

Note: The export function is available to ExhibitDay Workspaces that are on the Premium plan.

Sign up for a free ExhibitDay account to plan your trade shows and collaborate on tasks with your event team.

Custom Event Participation Types (for Trade Shows that are canceled, postponed, etc.)

In addition to the default event participation types (‘Considering Attending’, ‘Committed’, and ‘Not Going’), you can now add up to 5 additional types to your ExhibitDay Workspace.

To manage custom event statuses, go to Workspace Settings > Customize Event Fields > Customize Event Participation Types.

Custom Event Status

This new customization is available to ExhibitDay Workspaces under the Premium and Enterprise plans.

Sign up for a free ExhibitDay account to plan your trade shows and collaborate on tasks with your event team.

A Few More ExhibitDay Enhancements

We recently made the following Enhancements to ExhibitDay:

Travel Reservation File Attachments

In addition to the reservation invoice, you can now attach any number of files (e.g. itinerary, boarding pass, etc.) to a travel reservation.

Trade Show Trade Reservation Attachment

Rearranging Travel Reservations

Similar to how ExhibitDay tasks can be rearranged on the task board, you can now re-arrange travel reservations (under the Event [Travel] tab). Use the move-arrows (at the top-right corner) to drag-and-drop reservations into any display order you prefer to see them in.

Rearrange Travel Reservations

Note: the functionality for Re-arranging travel reservations is not available on mobile browsers (only available on desktop).

Tracking Connections/Layover Information for flights

We have added new text fields to Flight Reservations in order to track connection information for flights with layovers.

Flight Layover Connection Information

Shipment File Attachments

In addition to the shipment invoice, you can now attach any number of files (e.g. proof of shipment/delivery, etc.) under the Event [Shipments] tab.

Shipment File Attachment
Shipment File Attachment

“Attach-able” Custom Fields (file upload control)

When you customize the [Info] and the [Booth] tabs for your events, in addition to the standard text fields, you now have the option to add a file upload control as a custom field. The custom file upload control field allows you to attach documents like your “Insurance Contract Document” or “Lead Retrieval File” to your Events.

Custom File Upload Control

Once you’ve added a custom File Attachment field to your ExhibitDay Workspace, it will automatically show up in your events as file upload control. You can use the file upload control to attach documents under the Info/Booth tabs.

Attach files to your Trade Shows and Exhibits

Sign up for a free ExhibitDay account to plan your trade shows and collaborate on tasks with your event team.