Category: Exhibitions

Event Task Management, FTW!

Today, we launched ExhibitDay’s Task Management feature. This release marks a big milestone for ExhibitDay because it allows event teams to collaborate on trade-show-related tasks and get things done. 

Here is how ExhibitDay’s Event Task Management works in a nutshell:

You can create generic or event-specific tasks like: “Find a new vendor for booth displays” or “Order swag for the booth at the CES Conference”. Then, set a due date and assign the task to any team member in your workspace.

The rest is straight forward: The task assignee gets notified about what they have to do; you get notified when the task is complete or when others leave a comment on your task. … and, so on. And, of course, you can control all your task-related notification settings (under the My Profile and Preferences section).

The Task Board

The task board is the main hub for all the tasks across all your team’s events (and, even, generic tasks that may have nothing to do with a specific event). You can track and manage every task in your workspace from the Task Board (including the ability to move a task from one event to another).

ExhibitDay – Task Board

Event-Specific Tasks:

Each event has its own [Tasks] tab. Under the event [Tasks] tab, you’ll find all the tasks related to that event. There, you can manage all the tasks related to the event (just like you would on the Task Board); the only difference is that you won’t be able to move tasks to another Event (you’d have to go to the Task Board to do that).

Event-Specific Tasks

Pro tip: If you are adding a handful of tasks for a specific event, instead of creating them on the Task Board, go to the [Tasks] tab of the event and enter them directly there. This will save you the time it would take to drag the tasks to your event if you were to create them directly on the Task Board.

User Permissions for Task Management:

We get it — Every team has its own way of doing things. So, we added granular control over who can do what when it comes to managing tasks in your workspace. You can limit a team member’s access to Tasks based on these three levels of access:

1) Full Access – the user can view/add/update tasks for anyone on your team.

2) Add/update Access to One’s Own Tasks Only – the user can view (and comment on) all tasks assigned to others on the team; but, they can only add/update tasks assigned to themself.

3) No Access to Tasks – the user has no access to the Task Board or the [Tasks] tab of the events in your workspace

Event-Specific Tasks

Pro Tip: if you want to give a user purely view access to all the tasks in your workspace, add them as a Guest User — they’ll be able to see every task but won’t be able to modify anything (and won’t be able to comment on any task).

We’re totally excited!

We hope you enjoy our new Task Management feature. As always, we look forward to all your feedback.

ExhibitDay 

ExhibitDay is a simple exhibit tracking and trade show collaboration tool that helps you track and manage all your events.

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www.ExhibitDay.com

The Top 5 Trade Show Mistakes to Avoid as an Exhibitor

Every single year, thousands of trade shows and exhibitions take place in the U.S., allowing businesses, inventors, entrepreneurs, and startups to showcase their products or services to potential investors, partners, and consumers. It’s a great way to launch a new product or service (or a franchise) into international success. It all starts with an educational and interactive display that gets the exhibit hall attendees excited.

However, there is a lot that goes into trade show etiquette, which is why you want to ensure the next time you show up to an exhibit hall, you won’t make these mistakes.

Here are the top 5 trade show blunders to seriously avoid:

1) Lack of Sufficient Staff

Nothing is more unprofessional to conference attendees than your exhibit booth not having sufficient staff present. People have questions they want to ask, information they want to know, and demonstrations they want to see. If you send one person to represent your business and 2 or more people want to learn about it, the remaining bystanders are going to end up walking away and passing up your business. Remember: they want intimate, one-on-one attention.

2) Last-Second Preparedness

A lot goes into the coordination and presentation of a trade show exhibition, which is why it is not something you will want to put off until the 11th hour. From the banners and pop-up displays, to the digital tools and handouts, if you wait until the last second, you’re going to end up paying thousands in rush-order fees. It’s just not worth it!

3) Overwhelming Displays

People are inundated with information from the moment they wake up — they don’t want to show up to your exhibit booth and feel overwhelmed by the displays. If there is text everywhere, plastered all over every piece of content, where are they to focus their attention? What is the ultimate point of the product? Keep it on-point, on-message, and digestible for the average person.

4) Lack of Passion from Temp / For-Hire Staff

More businesses are considering outsourcing the representation of their trade show to a staffing company. However, one of the worst things you can do is have individuals with no industry experience or passion representing your product. Only you and your team can do that, and, yes — the people at these trade shows can spot passion (or lack-there-of).

5) Repeat Materials

Many trade show attendees attend a given trade show multiple years in a row. They will start to notice if you recycle your materials; not to mention, the styles and designs will begin to appear aged. You don’t want to come off as cheap, which is why it’s worth sprucing content up for each new trade show.

ExhibitDay: Trade Show Management

We know that preparing for a trade show, measuring its effectiveness, and organizing the whole event can be stressful. ExhibitDay provides the free tools you need to track and manage all of your exhibits, and focus on results.