Category: Trade Show Management Software

ExhibitDay is the all-in-one Software-as-a-Service solution to track and manage your trade shows.

Trade Show Budget Tracking

Just launched — the ability to track budgets and actual costs for your trade shows and sponsorships in ExhibitDay.

This new enhancement helps you get a better lens into your investments in exhibits and event sponsorships and gives you more clarity when planning for future events.

Like most things in life…

“If you can measure it, you can make it better.”

Event-Specific Budgets

Under the Budget tab of each event, you can now enter the planned budget for the exhibit booth, services, travel reservations, shipments, sponsorships, and other/miscellaneous expenses.

Event-Specific Trade Show Budget

Event Budget Summary

The planned and actual sums are automatically calculated in the top summary section:

Planned Budget Summary

Entering Actual Costs

A new “Cost” field has been added for:

  • Booth Reservation (under the event [Booth] tab)
  • Booth Services (under the event [Booth] tab)
  • Travel Reservations (under the event [Travel] tab)
  • Sponsorships (under the event [Sponsorships] tab)
  • Other Expenses (under the event [Other/Misc. Expenses] tab
Cost Field

Use the newly added “Cost” field to specify the actual cost for each expense. The costs that you enter get aggregated into the actuals under the event Budget tab.

Annual Budgets

We also added the ability to track annual budgets (for all your trade shows).

Annual Trade Show Budgets

Under the annual budgets tab, you can set your overall annual budget for your Exhibits as well as your event Sponsorships. The actual costs are automatically aggregated from the values you enter in the “Cost” fields of all your events for the year.

Access Control

You have the ability to control which users in your ExhibitDay workspace have access to view and update costs as well as budgets.

Budget Access Control

Sign up for an ExhibitDay account and start tracking the budgets for your trade shows and exhibits.

A Handful of Minor ExhibitDay Enhancements

Based on your collective feedback, over the last few days, we rolled out a handful of minor enhancements.

We hope that these enhancements make for an even more buttery ExhibitDay experience:

Additional Event Travel Fields

The following fields have been added to Event Travel:

  1. Flights: Class/Seat Info
  2. Automobile: Vehicle Type
  3. Train: Cabin/Seat Info
  4. Bus: Seat Info
  5. Hotel and B&B’s: Room Type

Auto-complete for Airport and Airlines

The Airport and Airline fields (under event travel) now have auto-complete for Departure and Return airport/airline fields:

ExhibitDay Event Sponsorship Tracking

Notes about Event Attendees

You can now add notes for each event attendee:

ExhibitDay Event Sponsorship Tracking

We appreciate all your feedback as we continue to work towards making ExhibitDay better, and better, and better…

Track Your Event Sponsorships

Yet Another New ExhibitDay Feature…

We just added the ability to track your event sponsorships in ExhibitDay.

Each event in your ExhibitDay workspace now has a new [Sponsorships] tab. Under the Sponsorships tab, you can enter the descriptions of all your sponsorships for the event (e.g. “Attendee Badge Sponsorship”). Additionally, you can keep notes about your sponsorships and attach sponsorship invoices.

ExhibitDay Event Sponsorship Tracking

Hope you find the new Sponsorship Tracking functionality useful, and, as always, we look forward to all your feedback.

Calendar View of Trade Shows and Exhibits

Exciting News — based on popular demand, we just launched Calendar and DetailView in ExhibitDay. 

Calendar View

The Calendar View lets you see a list of all your upcoming trade shows and exhibits in calendar format. That simple!

ExhibitDay Calendar View

Detail View

The Detail View is similar to the original “Lite” View. It’s in list format — except, you get to see a lot more details about each event; details like: event attendees, booth reservation status, travel reservations, number of event-specific tasks, etc. So, if you’ve been clicking between events to get a better picture of each event, now you can switch to Detail view and get the overall status of your upcoming events right from the Events page. Hooray!

ExhibitDay Calendar View

Switching Between Views

To switch between List/Detail/Calendar views, use the View Preferences button on the top right corner of the Events page in your ExhibitDay workspace.

ExhibitDay Calendar View

We hope you find ExhibitDay’s new Calendar and Detail Views helpful and we look forward to all your feedback and any other feature request. 

Happy Exhibiting. 

Event Task Management, FTW!

Today, we launched ExhibitDay’s Task Management feature. This release marks a big milestone for ExhibitDay because it allows event teams to collaborate on trade-show-related tasks and get things done. 

Here is how ExhibitDay’s Event Task Management works in a nutshell:

You can create generic or event-specific tasks like: “Find a new vendor for booth displays” or “Order swag for the booth at the CES Conference”. Then, set a due date and assign the task to any team member in your workspace.

The rest is straight forward: The task assignee gets notified about what they have to do; you get notified when the task is complete or when others leave a comment on your task. … and, so on. And, of course, you can control all your task-related notification settings (under the My Profile and Preferences section).

The Task Board

The task board is the main hub for all the tasks across all your team’s events (and, even, generic tasks that may have nothing to do with a specific event). You can track and manage every task in your workspace from the Task Board (including the ability to move a task from one event to another).

ExhibitDay – Task Board

Event-Specific Tasks:

Each event has its own [Tasks] tab. Under the event [Tasks] tab, you’ll find all the tasks related to that event. There, you can manage all the tasks related to the event (just like you would on the Task Board); the only difference is that you won’t be able to move tasks to another Event (you’d have to go to the Task Board to do that).

Event-Specific Tasks

Pro tip: If you are adding a handful of tasks for a specific event, instead of creating them on the Task Board, go to the [Tasks] tab of the event and enter them directly there. This will save you the time it would take to drag the tasks to your event if you were to create them directly on the Task Board.

User Permissions for Task Management:

We get it — Every team has its own way of doing things. So, we added granular control over who can do what when it comes to managing tasks in your workspace. You can limit a team member’s access to Tasks based on these three levels of access:

1) Full Access – the user can view/add/update tasks for anyone on your team.

2) Add/update Access to One’s Own Tasks Only – the user can view (and comment on) all tasks assigned to others on the team; but, they can only add/update tasks assigned to themself.

3) No Access to Tasks – the user has no access to the Task Board or the [Tasks] tab of the events in your workspace

Event-Specific Tasks

Pro Tip: if you want to give a user purely view access to all the tasks in your workspace, add them as a Guest User — they’ll be able to see every task but won’t be able to modify anything (and won’t be able to comment on any task).

We’re totally excited!

We hope you enjoy our new Task Management feature. As always, we look forward to all your feedback.

ExhibitDay 

ExhibitDay is a simple exhibit tracking and trade show collaboration tool that helps you track and manage all your events.

Sign up for a free account at: 

www.ExhibitDay.com