Category: Trade Show Management Software

ExhibitDay is the all-in-one Software-as-a-Service solution to track and manage your trade shows.

ExhibitDay Awarded Badge of 2023 “Best Ease of Use” in Event Management

We are honored to be awarded the badge of 2023 “Best Ease of Use” in the Event Management Software category by Capterra, a subsidiary Gartner Digital Markets.

Gartner Digital Markets, the provider of Capterra, Software Advice, and GetApp, evaluates software solutions based on customer reviews in several key areas, including functionality, user experience, customer satisfaction, and overall performance. ExhibitDay has emerged as 2023’s top choice for “Ease of Use” in the Event Management software category.

This recognition is a testament to ExhibitDay’s user-friendly interface, intuitive features, and robust capabilities.

We are most thankful to our users. Many of the features and enhancements in ExhibitDay are built based on direct feedback from customers.  As always, we welcome all your comments and feedback as we strive to create the best trade show planning platform known to humankind. 🙏🎉🚀

Announcement Messages on Event Tabs

Available under the ExhibitDay Enterprise plan, event tab announcements are brief messages that you can place at the top of various tabs of a given event. These messages can be used to convey information about the event itself or special instructions for a given tab to users in your ExhibitDay workspace when they view the tab.

Examples:

  1. You can add an announcement to the top of the “Event Information” tab with the message: “As a Gold sponsor of the event, we get access to meeting rooms A, B, and C during exhibit hall hours.”
  2. You can add an announcement to the “Travel Reservations” tab with the message: “In case of reservation issues or a mix-up, please call the Travel Agency directly — (800) 555-1212”

Adding An Announcement Message

Announcements messages can be added to event tabs from the “Announcements” section of the “Event Settings” tab of a given event.

Add Announcement to Event

Note: Any announcement message that you add to a tab of a particular event appears for that event only; it will not appear for other events in your workspace.

Viewing Announcement Messages on Event Tabs

Once an announcement has been added to an event tab, it will appear at the top of the tab you placed it on. All of the users in your workspace (who have access to that tab) will see the announcement when they visit that particular tab of that particular event.

Travel Announcement Message

Pro-tip:
When you copy/duplicate an event, all announcement messages for the event will also get copied over to the new event. So, for future events that require the same announcement messages, you can simply make a copy of an event with the desired announcement messages.

Images for Assets

You can upload up to 5 images for each asset.

Use the “Edit Images” link on the asset page in order to manage images for a given asset.

Edit Asset Images

Uploading and Cropping Images

On the Asset Images popup dialog, click the “Add Image” button in order to add a new image for your asset. After you select the image file that you’d like to use, you’ll see a canvas that helps you crop the image in order to make it have the standard ExhibitDay asset image aspect ratio (125 / 94). You can move the crop area by clicking down and dragging it around. You can expand or shrink the crop area by clicking and dragging its corners. You can use the buttons at the top of the canvas to zoom, flip and rotate the image on the canvas.

Crop Asset Image

Re-ordering Images

If you upload more than one image, the order in which the uploaded images are listed defines the sequence of the images when viewing the image gallery for the asset; the first image will always be the primary image for the asset. You can change the ordering by click-and-dragging the image handles.

Reorder Asset Images

Asset Image Gallery

Once you have uploaded images for an asset, those images can be viewed wherever the asset appears throughout your ExhibitDay workspace (e.g., in your main list of assets, in the list of asset reservations under a given event, etc.). Clicking on the asset image will pop open an image gallery that displays all the images for the asset.

Asset Image Gallery

Actual Costs for Events

Actual costs for a given event can be viewed under the “Actual Costs” section of the Event “Budget” tab.

Actual Costs for a given event are automatically complied based on the following:

  • Booth reservation cost (as entered under the “Booth” tab)
  • Booth service costs (as entered under the Booth Services section of the event “Booth” tab)
  • Attendee registration/ticket costs (as entered under the event “Staff” tab)
  • Travel reservation costs (as entered under the event “Travel Reservations” tab)
  • Shipment costs (as entered under the event “Shipments” tab)
  • Miscellaneous expense/credit costs/amounts (as entered under the event “Misc. Expenses & Credits” tab)
  • Sponsorship costs (as entered under the “Sponsorships” tab)
Actual Costs for an Event

Actual Costs for all Events in a Given Year

Actual costs for all events in a given year can be viewed and downloaded under the “Actual Costs Details” section of the “Annual Budgets (all events)” page.

Annual Event Actual Costs

Travel Reservations: Multi-select and Bulk Export / Delete

You can selectively choose multiple travel reservations to export or delete.

In order to enable multi-select, click on the multi-select button located at the top-right of the event Travel Reservations tab; when the checkboxes appear (to the right of each travel reservation), choose the reservation(s) that you’d like to export or delete. Then, click on the “Bulk Action” dropdown button and choose the action you’d like to apply to your selection.