Category: Trade Show Management

Track and manage your trade shows and exhibits with ExhibitDay for free.

ExhibitDay Awarded Badge of 2024 Best Ease-of-Use Productivity Software

We are honored to have been awarded the badge of 2024’s Best Ease of Use in the Productivity Software category by Capterra, a subsidiary of Gartner Digital Markets.

Gartner Digital Markets, the provider of Capterra, Software Advice, and GetApp, evaluates software solutions based on customer reviews in several key areas, including functionality, user experience, customer satisfaction, and overall performance. ExhibitDay emerged as 2024’s top choice for Ease of Use in the Productivity Software category.

This recognition is a testament to ExhibitDay’s user-friendly interface, intuitive features, and robust capabilities.

We are deeply thankful to our users. Many of the features and enhancements in ExhibitDay have been developed based on direct feedback from our customers.

We always welcome your comments and suggestions as we continue to create the best trade show planning platform known to humankind. 🙏🎉🚀

Converting Costs from Foreign Currencies

As you enter costs for your events in ExhibitDay, you may encounter situations where the incurred expense is in a different currency than your Workspace’s base currency (as defined in your Workspace Settings). In such cases, you’ll need to convert the cost to your Workspace’s base currency before entering the amount into ExhibitDay.

ExhibitDay’s Currency Conversion Assistant can help you with that!

Next to every cost field in ExhibitDay, there is a “currency conversion” icon. Clicking that icon will launch the Currency Conversion Assistant.

Once the Currency Conversion Assistant launches, simply select the transaction date, choose the foreign currency, and enter the transaction amount. The converted amount will automatically be calculated based on the conversion rates for that date. Finally, click the ‘Use this amount’ button, and the system will populate the cost field with the converted amount.

Use converted currency

The currency exchange rates used by the Currency Conversion Assistant are updated hourly based on aggregated data from reputable financial institutions, including central banks and international commercial banks. For optimal accuracy, it’s advisable to cross-check exchange rates with other sources, as market conditions can cause slight variations between providers.

Shipment Components – Specifying Weight and Dimensions

Shipment Components are the individual packages or pieces that collectively make up your shipment, such as boxes, crates, pallets, and containers. Each component has its own weight and dimensions.

You can specify the components for your shipments by clicking on the “Specify Components” link when creating a shipment in ExhibitDay (under the Event Shipments tab).

Specifying Components of a Shipment

Specifying Components for Simple, Single-package Shipments

If your shipment is just a single package (e.g., a box of miscellaneous swag), then your shipment has only one component — the box that’s being shipped. Click the “Specify Components” link and add just one entry — a “Box”. Then, specify its weight and dimensions.

Single-Package Shipment: Specify weight and Dimensions

Specifying Components for Freights and Larger/Multi-package Shipments

For freights and larger shipments that have multiple components (e.g., 2 crates and a pallet), enter each component separately.

Shipment Components - 2 Crates and a Pallet

Changing Units of Measurement for Shipment Component Weight and Dimensions

You can change the units of measurement for shipment weight and dimensions under your Workspace Settings.

Shipment Weight and Dimensions Measurement Units

Custom Asset Fields

Under the ExhibitDay Enterprise plan, you can customize the properties of Capital Assets (like your booth or displays) and Collateral/Multi-quantity Items (like giveaways and swag) by adding Custom Asset Fields. These custom fields can be used to capture relevant data that best support your organization’s inventory management processes.

To add custom fields to the Asset information tab, go to Workspace Settings > Workspace Customizations > Customize Asset Info tab. There, you can add any number of custom fields (e.g. text field, date field, dropdown, file attachment, etc.) to your assets in ExhibitDay. You can also change the order in which the fields appear when you view the Asset Info tab (by grab-and-dragging the handle to right of each field) . Note: any change you make on this page will automatically apply to all of the assets in your ExhibitDay workspace.

Add a custom field to assets

Copy/Duplicate Assets

To reduce data entry when creating assets in ExhibitDay, instead of creating an asset from scratch, you can create a duplicate copy of an existing asset that is most similar to the asset you’re looking to create. To make a copy of an existing asset, go to the asset page and choose the “Copy/Duplicate Asset” option from the extended menu of the asset page tab strip.

Under the Copy/Duplicate tab, you’ll be able to choose the Name of the new asset, and you can select various options for creating the copy. Once you’re done making your selections, click the “Create Copy” button; the system will create a copy of the asset for you based on the options you selected and you’ll be taken to the newly created asset page.

Copy / Duplicate Assets

Btw, did you know that you can bulk upload your assets into ExhibitDay from a spreadsheet? For more info, please refer to this article.