Category: Trade Show Management Software

ExhibitDay is the all-in-one Software-as-a-Service solution to track and manage your trade shows.

Event Custom Date/Time Fields

You can now add custom Date/Time fields to the “Info” and “Booth” tabs of your Events in ExhibitDay.

Custom Date Time Field Settings

Custom Date/Time Field Types

There are 6 different Date/Time field types that you can add to your events.

1. Date

The Date field adds a Calendar control to your events. There is also an optional Notes field that can be used to add notes about the selected date.

Custom Date Exmaple
2. Time

The Time field adds a time-selector control to your events. The custom Time field also comes with an optional Time Zone field and an optional Notes field.

Custom Time Example
3. Date + Time

The “Date + Time” custom field lets you specify a date and a time (i.e. a timestamp). This field provides a calendar control for selecting a date and a time-selector control for specifying a time. This custom field also comes with an optional Time Zone field and an optional Notes field.

Date Time field Example
4. Date + Time Period

The “Date + Time Period” custom field lets you specify a date and start/end times. This field provides a calendar control for selecting a date and time-selector controls for specifying a start time and an end time. This custom field also comes with an optional Time Zone field and an optional Notes field.

Date + time Period Exmaple
5. Date Range

The “Date Range” custom field lets you specify a start date and an end date using calendar controls. This custom field also comes with an optional Notes field.

Date Range Example
5. Date Range with Time

The “Date Range with Time” custom field lets you specify a start date/time and an end date/time using calendar and time-selector controls. This custom field also comes with an optional Time Zone field and an optional Notes field.

Copying Tasks From Another Event

You can add tasks to your events by copying tasks from other events.

In order to copy tasks from another event, go to the [Tasks] tab of the event that you’d like to copy tasks into. Then, open the dropdown menu of the [New Task] button and select “Copy tasks from another event”.

Copy Tasks From Another Event

Use the Copy Tasks pop-up dialog to select the event you’d like to copy tasks from, and choose the copy options you’d like to use. Then, click the [Submit] button at the bottom of the pop-up dialog to compelete the copy/import process.

Import Tasks From Other Events

Personalization of the Event Calendar View: Color-Coding by Event Participation Type

You can personalize the colors of the calendar entries for your Events in ExhibitDay. Different color codes can be selected based on Event Participation type.

How to Change the Colors of Calendar Entries

To personalize the colors for your calendar entries, first switch to the Calendar View under the main Events tab. Then, click the Calendar Preferences icon (located at the top-right corner of the Events Calendar).

Customize Event Calendar Colors

Note: any personalizations that you make to your Calendar View are only applied to your account; the Calendar View preferences for other users in your ExhibitDay Workspace will not get affected.

Personalization of the Event Calendar View is available to ExhibitDay Workspaces under the Premium and Enterprise plans.

Did you know?

Did you know that you can add up to 5 additional Event Participation Types for your Events in ExhibitDay? For more information about customizing your Event Participation Types, please see this post.

Adding a Description for Exhibit Hall and Booth Setup/Dismantle Dates and Times

You can now specify a ‘Description’ for each Date/Time entry listed under the Exhibit Hall and Booth Setup/Dismantle sections of the Event Info tab. To specify a description for a Date/Time entry, click the ‘Add description’ link listed directly underneath the Date/Time row. The description field can be used to track notes (e.g. ‘Vendor Reception’, ‘Coffee Break / Dedicated Viewing’, etc.).

Trade Show Exhibit Date Description

Event Playbook: Changing the Number of Days Prior to the Event Start Date and After the Event End Date

The Event Playbook can be used to create a schedule of various sessions and activities throughout the event (e.g., conference tracks, booth duty, meetings with clients, speaker sessions, demos, technical talks, etc.).

Event Playbook

Changing the Numbers of Days in the ‘Prep’ and ‘Afterward’ Sections

The Event Playbook date range spans across a number of days prior-to and after the event (as shown under the ‘Prep’ and ‘Afterward’ sections of the Playbook tab) — this provides the ability to create schedules for activities that typically take place outside the date range of the event itself (e.g., welcome social, networking sessions, after-party, etc.); such activities tend to be scheduled a day-or-so prior to the start of the event, or, a day-or-so after the event ends. Therefore, the recommended date range setting for the Playbook is no more than 3 days prior to the event start date, and no more than 3 days after the event end date.

In order to change the Playbook’s number of days prior-to and number of days after the event, use the Event Layout Settings tab (accessible under the extended menu of the event tab strip).

Change Playbook Date Range

Pro-tip:  Entries in the Event Playbook can be synced with third-party calendars (like Google Calendar, and Outlook). For more information about syncing ExhibitDay with your calendar system, please see this blog post.