ExhibitDay

Searching for Your Events + Other ExhibitDay Updates

Based on user feedback, the following enhancements have been made in ExhibitDay.

Search for Events + Recently Viewed

The new Search button (top-right of the menu bar) will pop open a search dialog that allows you to search for your events by name. In this new dialog, you’ll also notice a list of the last few events that you’ve viewed in your ExhibitDay workspace.

Regular (non-cursive) Font for your Notes Fields

If you’d rather not use the default cursive font in the Notes fields (under the Info, Booth, Budget, and ROI tabs), you can now go to your Workspace Settings and disable that option.

Multi-line Custom Fields

ExhibitDay’s Custom Fields have been enhanced to allow for multi-line text.
In order to enable multi-line mode for a Custom Field: go to Workspace Settings > Customize Event Fields. Then, click the pencil icon for the Custom Field you’d like to edit and change it to “Multi-line text field”.

[All] Button for the Event [Playbook] Tab

You can now view the full Event Playbook (prep schedule, event schedule, and the schedule afterward) — all at once. Click the new [All] button under the Playbook tab of any Event to see the full Playbook.

Trade Show Asset Management

We’re excited to announce the [Beta] release of ExhibitDay’s Asset Management Module.

You can now track and manage your Capital Assets (like your booth and displays) as well as Collateral (like swag and marketing material) in ExhibitDay.

Reserving Assets for Your Trade Shows

You can reserve assets for your trade shows under each Event’s [Assets] tab.

Asset Management Access Control

Like all other ExhibitDay modules, access to Managing Assets and Making Reservations for Events can be controlled in the team workspace > user management area.

Attachment Categories and Downloading All File Attachments for your Events

The file attachments for events just got two new enhancements: Attachment Categories, and the ability to download all attachments at once.

Attachment Categories – Attachments (under the Event [Attachments] tab) are now organized into their corresponding categories.
Download All – You can now download all the attachments for your events at once (in .zip format).

Attachment Categories

File attachments for each event are organized into the following categories:

General Attachments – General file attachments that are uploaded directly from each Event’s attachment tab.
Event Info Attachments – Attachments from fields under the Event [Info] tab (like Exhibitor Prospectus, Exhibit Hall Floor Plan, etc.)
Booth/Booth Service Attachments – i.e. Booth invoices.
Travel Attachments – i.e. Hotel/Flight invoices.
Shipment Attachments – i.e. invoices for Shipments.
Sponsorship Attachments – i.e. invoices for Sponsorships.
Other/Misc. Expenses Attachments – i.e. invoices for mischievous expenses.

Download All File Attachments

Downloading All Attachments for a Given Event:

To download all the attachments for a given event, click on the [Download All] button (under the [Attachments] tab of the event).

Downloading All Attachments for All Events:

To download all file attachments for all your events, go to “Workspace Settings” from the top menu, and click “Export Workspace Data” from the extended menu on the Workspace Settings page; then, click the “Export All Attachments” link.

The ability to attach files is included in the ExhibitDay Professional and Premium plan.

Data Export – All Your Trade Shows and Exhibits in Spreadsheet Format

Just Released – Enhanced export functionality to download your event data in ExhibitDay.

How to Export Your Data in ExhibitDay

To Export your data in spreadsheet format, select [Workspace Settings] from the top navigation menu, then select “Export Workspace Data” from the extended menu of the Workspace Settings tab strip.

Trade Shows and Exhibits Export to Spreadsheet

What Can be Exported?

Pretty much every piece of information you have entered about your trade show and exhibits in ExhibitDay can be exported to spreadsheet format (.csv).

Export: All Events

You can Export all the basic information about your events in your ExhibitDay workspace to CSV format. This export includes event names, start/end dates, booth information, and other miscellaneous information about each event.

Sample Export: ExhibitDay_Export_Events.csv

Export: All Event Date Details

This export includes a list of all the events and their date/time details (i.e. booth setup/dismantle dates/times, exhibit hall dates/times, etc.).

Sample Export: ExhibitDay_Export_Event_Date_Details.csv

Export: All Event Booth Services

This export includes a list of all your events and their booth services.

Sample Export: ExhibitDay_Export_Event_BoothServices.csv

ExporT: All Event Attendees

This export includes a list of all your event attendees for each event.

Sample Export: ExhibitDay_Export_Event_Attendees.csv

Export: All Travel Reservations

This export includes all the travel and lodging reservations for your event attendees.

Sample Export: ExhibitDay_Export_Event_Travel_Reservations.csv

Export: All Shipments

This export includes all the shipments associated with your events.

Sample Export: ExhibitDay_Export_Event_Shipments.csv

Export: All Sponsorships

This export includes all the sponsorships for your events.

Sample Export: ExhibitDay_Export_Event_Sponsorships.csv

Export: All Playbook Schedules

This export includes all the scheduled items in your event Playbooks.

Sample Export: ExhibitDay_Export_Event_Playbook_Schedules.csv

Export: Miscellaneous/Other Expenses

This export includes all the Misc/Other Event-Specific Expenses for your events.

Sample Export: ExhibitDay_Export_Event_Misc_Other_Expenses.csv

Export: Tasks

This export includes all the general tasks and event-specific tasks in your ExhibitDay workspace.

How Export Annual Budgets and ROI Calculations for your Events

You can also export the breakdown of budget allocation and ROI calculations for all your events on an annual basis.

The ability to export your data is included in the ExhibitDay Premium plan.

How to Choose the Right Trade Show Display for Your Next Exhibit

After you decide on the trade show that you plan to attend and pick your team to organize and exhibit at the event, it’s time to choose the right display vehicles that will distinguish your company from everyone else. First impressions are lasting impressions (considering humans, on average, make a first impression in just 8-seconds). Therefore, you want your visuals to perfectly encapsulate what it is that you are trying to sell.

So, how do you choose the right trade show display?

Let’s go through a few different options:

1. Pop-Up Displays

These are generally the traditional displays when we think of a trade show booth. These pop-ups come with collapsible frames and photo-quality graphic panels that attach with magnetic strips. This is a great way to present visual explanations without breaking the bank in the process. They are portable and easy to move around depending on the size of your booth.

2. Banner Stand

Similar to a pop-up display, a banner stand is a single large graphic that is supported by a standing frame. It can be retractable, motorized scrolling, and telescoping for both indoor and outdoor shows.

3. Table Tops

These are foldable frames that display graphics attached to the frame with metal fasteners, magnets, or Velcro. They can be 2 to 3 feet tall, which means when placed on top of a table, they can reach heights of 5 feet or higher. These are very easy to set up.

4. Table Covers

Table covers are customized graphics that drape over a table, designed to industry-standard table sizes.

Now that you know some types of displays, how do you pick one that is right for you?

Industry

First, analyze your industry and the visual nature of the industry. For example, if you are in the technology space, you may need more technology-oriented visuals than if you are a construction company.

Budget

Displays can get expensive, quickly. If you are on a tight budget, you might want to consider some of the more traditional options, like pop-up displays.

Ease of Transportation

If you don’t have anyone at the exhibit hall to help you lift things, then you need a light display that is also portable in nature.

Type of Trade Show

Are you going to a local or international trade show? Depending upon the size, you want a display that is going to stand out no matter where you go. Generally, the bigger the trade show, the bigger your display should be.

Visuals make a lasting impression, which is why your trade show display is one of the most critical parts of your entire trade show presentation. Spend time on envisioning your trade show display so you are able to wow your customers.

Exhibit Day